When to Book Wedding Vendors: Order of Operations

Bride getting her make-up done by Laura R Artistry

The Booking Order (with typical lead times)

1. Venue & Planner (12–18+ months)

2. Photographer/Videographer (10–14 months)

3. Entertainment (Band/DJ) (9–12 months)

4. Caterer (if not in-house) (8–12 months)

5. Florist & Design (8–10 months)

6. Rentals/Lighting (6–9 months)

7. Hair & Makeup (6–8 months)

8. Transportation (4–6 months)

9. Cake/Sweets (4–6 months)

10. Officiant (as early as possible)

    
    

Questions to Ask

• Photographer: coverage hours, second shooter, turnaround, rights, must-have shots.

• Florist: proposals with visual references, setup/strike fees, repurposing plan, substitutions.

• HMUA: trial timing, day-of schedule, touch-up kit, minimums, assistants.

• Entertainment: MC duties, power needs, do-not-play list, overtime.

• Venue: rain plan, noise curfew, load-in/out, required vendors, insurance.

  
  

Lock your date, then book your dress appointment so accessories and alterations align with your vendor timelines.